I have been a Google Keep user for years. I love the simplicity of the app and how easy it is to access and use. When I bought my iPad Air, it was one app I downloaded first. This post is a complete Google Keep review and Google Keep tutorial on how to use Google Keep on the iPad.
What is Google Keep?
Google Keep is a simple and fast note-taking app for the iPad. It works similarly to post-it notes, as it allows you to create short notes and lists of items you want to remember. Some people even use it as a task manager but the functionality for this is a bit limited. It may work well if you want to use Mark Forster’s Autofocus method.
What does Google Keep do?
Google Keep is a simple note-taking app. In Google Keep, you can have notes for different things, such as websites you want to visit, shopping lists, etc. If you are looking for a note-taking app with more functionality, consider the UpNote app.
How to use Google Keep notes on the iPad?
You need to have a Gmail account to use Google Keep. You log into the app using your usual Gmail credentials.
Google Keeps’ layout
Let’s look at the layout once you are logged in to the Google Keep app. Once you log in to Google Keep, you see a blank canvas.
Menu options in the top right-hand corner
Here you will see your initials, and if you click on this, you will see your login details, namely, the Gmail account you used to log in to Google Keep. Next to it, you have two rectangles – one on top of the other. Clicking on the rectangle lets you change the layout of your notes from the default to rows of notes. You won’t see what clicking on this does until you have created a few notes.
Menu options in the top left corner
In the top left corner, click on the hamburger menu to open the organisation menu. Here you can see all your notes, only notes with reminders and all your labels. You will also find the bin and your archive here. You can also change your settings from this menu.
The options in the Google Keep settings
The options for Google Keep are pretty simple:
- The first choice is whether you want to add new items to the bottom. This relates to new notes you create. If you toggle this to on, your new notes will always be added to the bottom. Leaving it toggled off means that your new notes will be added to the top of your notes or lists.
- The second option is keeping items ticked off in their original location or moving them to the bottom of your list.
- The third option is whether you want any links you add to a note to show a rich text preview. Keeping this off means that the link will show in a note, but there will be no preview. Toggling it on allows a small image preview of the link you have added.
- The next item relates to reminders and then the automated timing thereof. You can set the times for morning, afternoon and evening reminders. If you choose to set a morning reminder for any note, it will use the time you specified to remind you of the note.
- The next option allows you to choose whether you want to share notes with friends or family. Keeping this off will limit your ability to share notes with others, so think carefully about how you intend to use your notes in Google Keep.
- Next, you can set your Google Keep app settings. Under this item, you can choose your default internet browser, your app for locations (important when you set reminders based on your location), your calendar and email apps. You can also choose to set it to ask you each time you need to open a link in one of these apps.
Menu options in the bottom right corner of Google Keep
There is only one item here, and it is a colourful plus. Clicking on the plus allows you to create a new note.
Menu options in Google Keeps’ bottom left corner
In this corner, there are several items: a tick icon, a paintbrush, a microphone and a picture. You can create these types of notes when you click on these icons.
How to create a new note in Google Keep on the iPad
There are two options for creating a new note:
1. Clicking on the plus in the bottom right corner opens a simple text note
2. Clicking on the tick, microphone, paintbrush or picture icon in the bottom left corner. Clicking on any of these icons allows you to create one of the following types of notes in Google Keep:
- A task or reminder list
- A voice-recorded note
- A drawing or sketch note
- A picture
Note content when using Google Keep on the iPad
Once you have clicked on the plus icon in the bottom right corner, you have a plain text note. First, you can complete the title before turning to the content of your note. Google Keep notes do not offer rich text formatting. You cannot make simple formatting changes (bold, underline, changing font size or colour etc.) to any of the notes. You can undo and redo it in a Google Keep note. Apart from adding content to a note, you can choose one of 12 colours for your note’s colour.
Let’s look at the various content options for notes based on the layout of a note in Google Keep.
Menu option in the top left corner of a note in Google Keep
There is just one option in the top left corner: an arrow to close the note and take you back to the main Google Keep screen.
Menu options in the top right corner of a note in Google Keep
You have three options: pin your note, set a reminder using the bell with a plus icon, or archive your note.
Pinning a note in Google Keep
Clicking on the pin will pin your note, which will list it at the top of your notes in Google Keep.
Adding a reminder to your note
You can add a reminder to your note when you click on the reminder icon (the bell with the plus). You can choose whether you want to choose a date and time or a place for the reminder. If you choose the date and time, you can choose the date and then set a reminder for the morning, afternoon or evening – the times specified by you in the Google Keep app settings. Alternatively, you can choose a custom time for your specific date.
You can also choose to set a recurring reminder from here. You can choose how often the task or item will repeat. The options for recurring reminders are daily, weekly, monthly, and yearly. You can also set a custom recurring reminder, ranging from various options such as every day/week/month/year, every second or third day/week/month/year, etc. You can also set a date for when the recurring reminder needs to end.
Setting a reminder based on location is another cool feature of Google Keep. You can determine a specific location, and the reminder will be activated when you get to this location. This will link to your default location app in the Google Keep app settings.
When the date, time or location is reached, you will receive a notification on your phone to remind you of the specific item.
Archiving a note in Google Keep on the iPad
Next to the reminder icon is the archive icon. Clicking on this will archive your note and move it to the Google Keep archive, which you can access by clicking on the hamburger menu at the top left of your main Google Keep screen.
Menu options in the bottom left corner of a note
The bottom left corner of a note has a small plus – when you click here, it gives you the option to add a tick box to your note, a drawing or sketch, an image, a voice recording, or you can even take a picture directly from Google Keep.
Adding an image or photo to your notes in Google Keep
When you choose to take a picture from Google Keep, you will need to give it access to your camera before taking the photo. Once you have taken the photo, you can select whether you want to use the photo in your note.
Another wonderful feature of Google Keep is that you can scan documents or picture by taking a picture from within Google Keep. Essentially you scan the document and add it to a note in Google Keep.
Clicking on image will let you choose one of the images from your camera roll on your device to add to your note. Choosing an image will automatically add it to above your note’s title and it will act as a header image for your note.
Adding a drawing or handwritten note to your Google Keep note
If you click on the drawing, a page will open up for you to draw, write with a stylus or even use your finger to draw or right. Once done, this image will be added to your note. Like any other image, it will become your note header image and move above your note’s title.
You can access regular options in the drawing window, such as a range of colours to use, different pens, an eraser and a lasso tool. Unlike some more advanced note-taking tools, the lasso tool can only take complete items, not parts of images or text.
Adding a voice note to your note
If you click on the microphone, a new canvas will pop up. It will have colourful circles at the bottom and a prompt to start speaking at the top. What is pretty cool is that Google Keep will transcribe a voice note recording as you make the recording and use the transcribed text as the voice note’s name. Once you click on the x on the bottom left, the recording will be added to your note.
Menu options in the bottom right corner of a note
The menu options can be accessed by clicking the three dots in the bottom right corner of a note. From here, you can choose the following options:
- Deleting the note
- Make a copy of the note
- Send the note to someone using email. This will link to the default email app you specified in the Google Keep settings. You can also use this option to open the Google Keep a note in Google Docs if you need more advanced formatting features.
- If you enabled sharing in the Google Keep app settings, you could collaborate on the note by sharing it with someone. If you add a collaborator, they will receive an email informing them that you have shared a note with them, and they will see it in their Google Keep notes.
- You can set a label for your note by choosing one of the existing ones you have used, or by creating a new one.
- You can choose a colour for your note from the options provided.
Additional features of using Google Keep on the iPad
Google Keep has some additional features that are pretty useful:
Editing images in Google Keep
If you have an image or scanned document in your note, you can click on it. This will take you to a screen that focuses only on the image or document. The top right corner contains a paintbrush. Clicking on it takes you to the drawing and editing menu (similar to the drawing option). From here, you can add notes or highlights to the image using the tools available. Once you have made your changes, you can click back to go back to the image-only screen.
Next to the paintbrush in the top right corner, there are additional options if you click on the three vertical dots. Here you can grab text from the image if there are any words on the image. Google Keep can apply optical character recognition (OCR) to convert text from images to typed text in your note – a helpful feature.
Clicking the three dots also allows you to delete the note or send it to someone else.
You can change a note’s labels from the menu options in the bottom right corner and by accessing the creation/edit labels option, which you can access by clicking on the hamburger menu in the top left of your main Google Keep screen.
Rearranging your notes
You choose whether new notes will be added to the top or bottom in the Google Keep app settings, but you can easily arrange your notes in Google Keep by clicking and dragging notes around. You can also pin notes (from within the note – top right corner), placing them at the top of your notes in Google Keep.
Clipping websites to Google Keep
You can install a chrome extension on the desktop to clip websites or documents to Google Keep. On the iPad, you can share a website link to Google Keep to make a new note in Google Keep.
Frequently asked questions about using Google Keep on the iPad
Here are some of the frequently asked questions about Google Keep:
Is Google Keep free?
Yes, Google Keep is a free note-taking app from Google. You can access free on the internet by going to keep.google.com, or you can download the Google Keep app on your phone or tablet.
Can Google keep be used offline?
You can use Google Keep without the internet. Any new notes or changes you make to notes while offline will sync as soon as you go online again.
Can Google Keep be locked?
To lock Google Keep you need to sign out by clicking on your initials in the top right of the app. This does mean you need to log in when you want to use the app again.
What password is used for logging in to Google Keep?
You need a Gmail account to use Google Keep. Your password for your Gmail account will be used to log in to Google Keep.
How can you hide notes when using Google Keep on the iPad?
Perhaps you have completed all the items on your to-do list in a note, or no longer need a note. You can archive the note if you want to keep a note but do not see it in your Google Keep notes feed. It will remain accessible by clicking on the archive option in the menu you access from the hamburger menu in the top left corner of the app. You can unarchive a note from here at any time.
What is the Google Keep character limit for a note?
The maximum number of characters in a Google Keep note is 19,999. The character limit for a note title is 999 characters.
Are Google Keep’s notes backed up?
Yes, all Google Keep notes are held on your Google server. If you delete the app from your phone and install it again later, you should still be able to access all your notes. If you deleted all your Google Keep notes, you will be unable to restore them since they would have been deleted from Google.
How does Google Keep notify collaborators of shared notes?
Anyone you shared a note with will receive an email informing them of your sharing the note, and they will be able to see it in their Google Keep notes.
Can Google Keep convert handwriting to text?
Yes, if you have a handwritten note as an image in a note, you can click to have the handwritten words converted to text. The success of the conversion will depend on how clear the handwriting is.
Does Google Keep have folders?
No, there are no folders in Google Keep. You can use labels in Google Keep to organise notes. By assigning labels to your notes, you can click on any label to only see the notes with that specific label. You can have up to 50 labels in your Google Keep.
How many notes can you have in Google Keep
You can have unlimited notes as long you have storage for them.
How secure is Google Keep on the iPad?
Google Keep uses the standard Google security features.
Can you print a Google Keep note?
Yes, but not from within Google Keep. Open the note and send it to Google Docs (menu options on the bottom right in a note), where you can format and print the document.
What are some Google Keep alternatives?
An alternative to Google Keep is Walling, where you can clip or add items to a wall.
Can you import documents to Google Keep on the iPad?
Yes, but only from Google Docs by sending it to Google Keep.
Can Google Keep be used on different platforms?
Yes, apart from using Google Keep on the iPad, you can also use Google Keep in your web browser or download the app on your phone or tablet.
How can I customise my Google Keep appearance?
Many people create and upload custom note headers. Examples include a note per day to use Google Keep as a task manager or custom headers for shopping lists, task management, etc. You can also change the colour of notes to have a specific colour for different topics or labels. You can add notes with quotes and pictures to make the Google Keep notes feed more interesting.
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